Invitation

On behalf of the organising committee, we are delighted to invite your organisation to support the 2018 ANZSSA Conference. A variety of sponsorship opportunities are available at the Conference. We would also
like to discuss any new proposals you may wish to put forward. The Committee is happy to negotiate a package that will be of maximum benefit to your company and the Conference.

The conference provides the opportunity to share research, initiatives, success and challenges in the higher education student services field.

The conference is the major ANZSSA meeting. It is a significant and substantial conference which attracts numerous international participants as well as delegates from the Australian States and Territories and New
Zealand. The Organising Committee anticipate between 150-200 delegates to attend. This includes roles focussed on student support; student wellbeing development; financial advice and assistance; accommodation officers; student advisors, career development and senior staff including team leaders,
managers and senior staff directors.

As a sponsor this is an opportunity to engage with student service providers and learn more about student support issues, opportunities and practice. The conference showcases best practice from across the sector from the people involved and you will get to present and discuss your product with interested colleagues.

Who will attend ANZSSA 2018?

Australian and New Zealand delegates from the following professions and organisations will be attending this conference.

  • Counsellors
  • Health practitioners
  • Staff working in student recreation departments
  • Student guild advocates
  • Mentor program staff
  • Mediation and conflict resolution staff
  • Chaplaincy and multi-faith support
  • Careers advisors
  • Student wellbeing advisors
  • Equity staff
  • Academic advisors
  • First year experience practitioners
  • Student support service managers and directors
  • Coordinators of student services
  • Learning and Language providers
  • NZAID and AusAID liaison officers
  • Admissions officers
  • Accommodation officers
  • Students and teachers
  • Government personnel
  • Supporting companies such as accommodation providers and insurance providers
  • And anyone else with an interest in the quality of the student experience

Sponsorship Packages

  • Platinum Sponsor – $7,000
  • Gold Sponsor – $3,750 – SOLD
  • Coffee Cart Sponsor – $3,000 – SOLD
  • Dinner Sponsor – $2,500 – SOLD
  • Satchel Sponsor – $2,000 – SOLD
  • Keynote Speaker Sponsor – $1,750
  • Name Badge Sponsor – $1,250 – SOLD
  • Trade Display – $1,200
  • Website Advertising – $600 (per month)

Sponsorship & Exhibition Booking Portal

Click here to book a sponsorship package and/or a Trade Display Package.

Packages will be available on a first come first served basis.  Please note that sponsors will have first choice of exhibition sites, then exhibitors in order of booking date.

Contact Us

Please contact us to discuss supporting the conference. We are happy to consider ideas and amendments to the packages below that maintain the spirit of supporting the meeting at the designated levels.

Maximum of two Platinum Sponsors

Becoming an ANZSSA 2018 Platinum Sponsor gives you the opportunity to develop an ongoing relationship with ANZSSA and our members directly. The package is designed to give companies a strong presence at the conference and the continuation of the relationship between conferences. Platinum Sponsors will receive ongoing recognition and exposure through the associations’ main communication channels.

Benefits to Sponsor

 

  • Formal acknowledgment as the Platinum Sponsor during the opening and closing sessions
  • Logo and acknowledgement as a Platinum Sponsor on all advertising including print, web and e-flashes
  • Three pop-up signs displayed during the conference – one in the plenary presentation room and two in the catering area
  • One PowerPoint slide advert displayed among the session holding slides
  • Two full (transferable) registrations including the conference dinner
  • Table display in preferred position for the duration of the conference
  • One satchel insert in addition to branded pads and/or pens (if desired) (200 units required)
  • Profile on the website (300 words)
  • Delegate list (name, position, organisation, state/country)

Maximum of two Gold Sponsors

Benefits:

  • Logo and acknowledgement as a Gold Sponsor on all advertising including print, web and e-flashes
  • Table display in preferred position for the duration of the conference
  • One banner displayed in the plenary hall
  • One full (transferable) registration including the conference dinner
  • One PowerPoint slide advert displayed among the session holding slides
  • Delegate list (name, position, organisation, state/country)
  • Profile on the website (200 words)
  • One satchel insert (200 units required)

Maximum of one Coffee Cart Sponsor

Benefits:

  • Logo and acknowledgement as Coffee Cart Sponsor on all advertising including print, web, PDFs and e-flashes
  • One table display in preferred position for the duration of the conference
  • Two banners displayed beside the barista
  • One full (transferable) registration including the conference dinner
  • Delegate list (name, position, organisation, state/country)
  • Profile on the website (200 words)
  • One satchel insert (200 units required)

Maximum of one Dinner Sponsor

The Dinner is always the highlight of the conference. Sponsoring the dinner is a fantastic opportunity to promote your organisation in a fun and relaxed environment. The dinner sponsorship also includes a chance to address delegates.

Benefits

  • Logo and acknowledgement as Dinner Sponsor on all advertising including print, web, PDFs and e-flashes
  • Table display in preferred position for the duration of the conference
  • Opportunity to welcome delegates to the dinner (5 mins)
  • Two banners displayed during the dinner
  • Four complimentary tickets to the Conference Dinner
  • Delegate list (name, position, organisation, state/country)
  • Profile on the website (200 words)
  • One satchel insert (200 units required)

Maximum of one Satchel Sponsor

Each participant will receive a satchel printed with your logo.

Benefits

  • Logo and acknowledgement as a Satchel Sponsor on all advertising including print, web,
    PDFs and e-flashes
  • Logo printed on each delegate satchel which all delegates receive upon registration
  • Delegate list (name, position, organisation, state/country)
  • Profile on the website(200 words)
  • One satchel insert (200 units required)

Maximum of five Keynote Speaker Sponsors

As a Keynote Speaker Sponsor your organisation will be exposed to a large captive audience who will associate your organisation with a world leader in your field. A range of international and national keynote speakers will be invited to present at the conference.

This opportunity is subject to the approval of the speaker and the committee.

Benefits

  • Logo and acknowledgement as a Speaker Sponsor on all advertising including print, web, PDFs and e-flashes
  • Opportunity to introduce the Speaker (if desired)
  • Signage in the room during the session (supplied by the sponsor)
  • Logo on the conference website beside the Speaker bio and in the online program
  • Flyer distributed during the session (supplied by sponsor)
  • Delegate list (name, position, organisation, state/country)
  • Profile on the website (200 words)

Maximum of one Name Badge Sponsor

This sponsorship opportunity offers prominent exposure of your organisation and logo. Each delegate will receive a name badge when they register at the conference.

Benefits

  • Logo and acknowledgement as a Name Badge Sponsor on all advertising including print, web, PDFs and e-flashes
  • Logo printed on each name badge
  • Delegate list (name, position, organisation, state/country)
  • Profile on the website (200 words)
  • One satchel insert (200 units required)

Benefits:

  • Web ad with company website hotlink on the home page of the conference website (150×150 tile), web ad no more than 200 words.

The exhibition will run for the duration of the meeting with morning tea, afternoon tea and lunch served in the exhibition area.

Benefits:

  • Listing and Logo on the conference website with hyperlink and 200 word profile
  • Trestle table, two chairs, power, wireless internet
  • One exhibitor registration
  • Delegate list (name, position, organisation, state/country)

Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By returning a Sponsorship and Exhibition Booking Form you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

GST and AUD
All costs are inclusive of GST and listed in Australian Dollars.

Payments
Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Insurance
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference

Bump-in is Wednesday morning. Bump-out is following breakfast on Friday.

Deliveries
Late and missing deliveries are the main concern for sponsors and exhibitors during the conference.

Please use the specified delivery labels and confirm with your courier the consignment has actually been made.

When you arrive on site have the courier name, the consignment numbers and the delivery date available.

Security
No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 4.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Delegate List
Due to privacy requirements the delegate list will be supplied on the Conference App at the time of the conference and will include name, organisation and state.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.